Nicolen Studios is a US photography studio covering weddings, videography, portraits and school photo days. School days are the biggest job: whole schools photographed in one session, then thousands of images to sort, match, edit, print and deliver.
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Every photo day turned into weeks of admin. Thousands of images were sorted by hand. Parents and school staff matched children to photos over email. Each edit, frame and print was its own request, and payments were chased one by one.
The studio was spending more time on paperwork than on photography, and every manual step was a chance for the wrong photo to reach the wrong family.
Followed a photo day from camera to doorstep and removed every manual handoff: sorting, matching, quoting, payment and delivery.
One search with an event code and the child’s full name, so only that family’s photos open. Then one order screen: choose the photo, packages, à la carte sheets, add-ons, extra products and paper type, with the total updating as they go. Every screen was designed for mobile, tablet and desktop.
After each session the studio uploads photos to a secure backend, grouped by school and event. Paid orders arrive ready for production. Digital edits are done and delivered online, and prints and frames ship to the door.
A photo e-commerce platform built around the studio’s real day, so the studio photographs and the platform handles the admin.
What used to mean weeks of manual backlog now runs on its own after every session. Parents order in minutes from their phone, payments arrive before production starts, and the studio’s team works on orders instead of sorting them.
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